Interlibrary loan (ILL) is a service, which allows the Vigo County Public Library to borrow, from other libraries, material that it does not own for its patrons to use. It is a privilege extended to library users and its success depends on responsible use by all parties. VCPL participates in ILL as a borrowing and as a lending library.

The borrowing of library materials from other libraries is determined by the following:

  1. The VCPL utilizes Interlibrary Loan Services provided by OCLC Inc. (Online Computer Library Center, Inc.) an electronic network of approximately 7,000 libraries.

  2. ILL service is available to Vigo County Public Library patrons who hold a valid borrowers card and have no overdue materials. Patrons who are issued a reciprocal borrowers card or hold a PLAC card must use the ILL service from their home library.

  3. Library materials that may be borrowed through ILL include:

    • Books
    • Photocopies of magazine and newspaper articles
    • Newspapers or magazines on microfilm
    • Census and genealogical microfilm
  4. Library materials that may not be borrowed through ILL include:

    • Audiovisual materials (videos, DVDs, audio cassettes, audiobooks, CD’s)
    • Hard copies of magazines and newspapers.
    • Downloadable e-book, audiobooks, music or video.
    • Manuscript collections
    • Computer Software
    • Books published within the last three months
    • Reference Materials
    • Materials already owned by the Vigo County Public Library.
  5. A maximum of five ILL requests may be submitted per week and a patron may have a maximum of ten ILL items checked out at one time.

  6. The Vigo County Public Library will attempt to borrow materials from libraries that do not charge a fee. However, if the library material can only be obtained from a library that charges a fee the patron will be contacted for approval and will be responsible for paying the fee.

  7. The loan period for all ILL materials is determined by the lending library and requests for renewal must be approved by the lending library. The lending library may also place restrictions on how the material is to be used.

  8. Vigo County Public Library borrowers who have not returned ILL items on time are subject to all overdue materials policies as outlined in the Vigo County Public Library’s Circulation of Materials and Equipment Policy. Fees for lost or damaged items are determined by the lending library. Information regarding ILL materials not returned or returned damaged may be turned over to a collection agency and collection agency fees become the responsibility of the borrower. The collection agency fee is due even if ILL materials have been returned or reimbursements have been made.

  9. The Special Collections and Archives departments, upon special request, and in partnership with the Family Search Center of Salt Lake City Utah, will request microfilm and microfiche via interlibrary loan according to fees established by the Family Search Center and the Vigo County Public Library’s Service Fee Policy. This service is provided according to a special agreement between the two institutions and the service is not restricted to VCPL borrower’s card recipients.

  10. In order to reduce processing costs, some requested books, with a value of less than $15, may be obtained by the Vigo County Public Library and added to the library collection in lieu of ordering a book via the interlibrary loan process.

The Lending of library materials owned by the VCPL to other libraries is determined by the following:

  1. The VCPL utilizes Interlibrary Loan Services provided by OCLC Inc. (Online Computer Library Center, Inc.) an electronic network of approximately 7,000 libraries. As a lending library the VCPL’s holdings and policies are available to all OCLC libraries from OCLC’s ILL POLICY FILE database.

  2. ILL requests are accepted using OCLC, ALA forms, fax or telephone. Rush requests will be honored.

  3. VCPL materials that may not be loaned through ILL include:

    • Audiovisual materials (videos, DVDs, audio cassettes, audiobooks, CD’s)
    • Hard copies of magazines and newspapers
    • Downloadable e-books, audiobooks, music, and video
    • Genealogical, archival, and manuscript collections
    • Computer Software
    • Microforms
    • Books published within the last three months
    • Reference Materials
  4. Loan period is six (6) weeks. No renewal of materials is permissible. VCPL has the right to place restrictions on how its library materials may be used by the borrowing library.

  5. Library materials are delivered by a statewide state sponsored delivery system to participating Indiana libraries and by U.S. Mail to all other libraries. Rush requests may be sent by special delivery methods with reimbursement guaranteed by the borrowing library.

  6. The Vigo County Public Library complies with all federal copyright laws and may limit or restrict the copying of library materials pursuant to the compliance of federal statutes.

  7. The following fees are charged for photocopies:

    1. 10 ¢ per page
    2. Libraries Very Interested in Sharing members-first 30 copies FREE
  8. When materials are overdue, the ILL staff notifies the borrowing library. A BILL FOR REPLACEMENT is submitted to the borrowing library when the borrowing library indicates that the material has been lost. Borrowing libraries that have outstanding bills will be denied service until their account has been paid.

  9. In addition to the above policies, VCPL’s ILL activity is also governed by the National Interlibrary Loan Code of the United States.

The above policies may be amended at any time without notice. The Vigo County Public Library reserves the authority to alter the application of the above policies should extraordinary or emergency circumstances warrant.

Adopted by the Board of Trustees of the Vigo County Public Library on the 16th day of May, 2011.