The Vigo County Public Library loans designated library materials for use outside the library to eligible registered borrowers as defined by and in compliance with Indiana Code 36-12-2-25 and outlined in the Registration of Borrowers Policy.

The Library fulfills its responsibility to the community by maintaining records on all items currently loaned and for which a transaction of responsibility has taken place between the VCPL and the borrower with guaranty that the items will be returned to the Library’s custody on time and in good condition. The Library reserves the right to limit the type and number of materials loaned and the time periods for which a loan is valid.

Borrowers who do not return items on time receive a FIRST OVERDUE NOTICE followed by a FINAL OVERDUE NOTICE which includes billing and collection agency information. Borrowers who return items with damage or report item loss receive a BILL NOTICE. After issuance of a FINAL OVERDUE NOTICE or BILL NOTICE the replacement costs of overdue items are billed to the borrower’s account and borrowing privileges are suspended. Borrowing privileges are restored when all items are returned or reimbursement for lost or damaged items is received. Billed items are charged at the publisher or producer's list price or the default price for similar items. Billed borrower accounts may be turned over to a collection agency and all resulting collection fees are the responsibility of the borrower. Collection fees must be paid by the borrower even if library materials are returned or reimbursement is made.

Library materials not specifically designated for loan, such as Reference or Special Collections, may be loaned under certain circumstances with authorized permission and under such terms as are deemed reasonable.

The lending of library materials is further subject to such rules, regulations, and conditions as may be in effect from time to time (which shall be deemed supplemental to the foregoing policy), including but not limited to rules pertaining to the applicable time periods for which library materials are loaned as set forth in the attached Addendum. The above policy and supplemental conditions referred to in this paragraph may be amended at any time without notice. The Library reserves the right to alter the application of the above policy should extraordinary or emergency circumstances warrant.

Adopted by the Board of Trustees of the Vigo County Public Library on the 19th day of June, 2017.

Addendum to Circulation Policy

1. Notices

For most library materials a FIRST OVERDUE NOTICE is issued no later than seven (7) days after items are due and is delivered via United States Postal Service, email, or telephone. A FINAL OVERDUE NOTICE is issued no later than fourteen (14) days after items are due. A BILL NOTICE is issued when an item is returned damaged or the library receives notification that an item is lost. A FINAL OVERDUE or BILL NOTICE is delivered via United States Postal Service only. A HOLD PICKUP NOTICE is issued when a requested item is available for pick-up and is delivered via United States Postal Service, email, or telephone. A COURTESY NOTICE is issued prior to the item due date and is delivered via email only.

2. Limits and Loan Periods

Standard borrowers are allowed to have on loan up to a maximum of 100 items comprised of any combination of all materials with specific limits on designated types of materials as indicated in the table below. Reciprocal and PLAC borrowers must use their home library for Interlibrary Loan. Items on hold for other borrowers cannot be renewed.

Borrowers are responsible for paying all associated fees for lost or damaged materials.

Maximum Items Library Material Type Loan Period Number of
Renewals
Up to 100 Books, Magazines, Books on CD, Music CDs, Playaways 28 Days 5
New Arrivals
(Books, Large Print, Books on CD)
14 Days 2
Up to 20 DVD/Blu-ray 28 Days 5
Up to 10 of any Best Seller Express Items
(Express Books, Books on CD, Playaway Audiobooks)
14 Days 0
DVD/Blu-ray New Releases 7 Days 0
Up to 5 of any Games, Kits, Video Games, Leap Pad Cartridges 14 Days 2
1 of each E-Readers 14 Days 2
Tablet/Tablet Express 14 Days 2/0
Leap Pads 14 Days 2
Based on availability Easels 7 Days 0
Vendor Limits Vary Downloadable/Streaming: Vendor Loans Vary Vendor Renewals Vary
Up to 10 eaudiobooks 3/14/21 Days
Up to 10 ebooks 7/14 Days
Up to 10 emusic 3/7 Days
Up to 10 evideo 3/5/7 Days
Up to 10 Interlibrary Loan Books Varies Varies

3. Homebound Borrowers

Outreach services are available to homebound borrowers who are temporarily or permanently unable to travel to the library for health reasons and who have no other means of receiving library service for at least 3 months. Extenuating health conditions may qualify for service prior to the 3 month limit. Outreach service is provided during the period the borrower qualifies for the service and ends when the borrower indicates it is no longer needed or the borrower’s circulation activity demonstrates the ability to utilize the library onsite. The service is provided free of charge, however homebound borrowers are responsible for paying all associated fees for lost or damaged items.

Due to constraints of the service some materials may not be eligible for loan to homebound borrowers and the maximum number of deliverable items is limited. Materials available for homebound loan are indicated in the table below. Items on hold for other borrowers cannot be renewed.

Maximum Items Library Material Type Loan Period Number of
Renewals
Varies by delivery schedule Books, Books on CD, Music CDs, DVD/Blu-ray Varies by delivery schedule 2
Vendor Limits Vary Downloadable/Streaming: Vendor Loans Vary Vendor Renewals Vary
Up to 10 eaudiobooks 3/14/21 Days
Up to 10 ebooks 7/14 Days
Up to 10 emusic 3/7 Days
Up to 10 evideo 3/5/7 Days

4. Adult Care and Child Care Agencies

Outreach services are available to adult care and child care agencies in the library district (Vigo County) with a valid agency borrower account. The service is provided free of charge, however the agency as borrower is responsible for paying all associated fees for lost or damaged items.

Due to constraints of the service some materials may not be eligible for loan to agency borrowers and the maximum number of deliverable items is limited. Eligible materials for agency loan are indicated in the table below. Items on hold for other borrowers cannot be renewed.

Maximum Items Library Material Type Loan Period Number of
Renewals
Varies by delivery schedule and agency size Books, Books on CD, Music CDs, Kits, DVD/Blu-ray Varies by delivery schedule 2
Vendor Limits Vary Downloadable/Streaming: Vendor Loans Vary Vendor Renewals Vary
Up to 10 eaudiobooks 3/14/21 Days
Up to 10 ebooks 7/14 Days
Up to 10 emusic 3/7 Days
Up to 10 evideo 3/5/7 Days

Adopted by the Board of Trustees of the Vigo County Public Library on the 19th day of June, 2017.